Annual Stockholders Meeting 2024

ASM Notice

Date and Time of the Meeting:                  17 June 2024, Monday at 10:00 am

Notice and Agenda:                                           Notice of the 2024 Annual Stockholders’ Meeting.pdf (preit.com.ph)

Definitive Information Statement:         2024 Definitive Information Statement.pdf (preit.com.ph)

Link to the VSR: https://vote.preit.com.ph/VSRV/login

 

REGISTRATION

 

Please be advised that stockholders may register from 9:00 AM of 3 June 2024 until 11:59 PM of 7 June 2024 to signify his/her/its intention to participate in the Annual Meeting by remote communication.

 

To register, stockholders shall submit the following requirements via the ASM Portal:

 

1. For Individual Stockholders

        a.    Scanned copy of stock certificate issued in the name of the individual stockholder;

        b.   Valid email address;

        c.   Scanned copy of valid government-issued identification card;

        d.   Recent photo of stockholder.

 

2. For Stockholders under PCD Participant/Brokers Account or holding ‘Scripless Shares’

        a.   Stockholders should coordinate with their broker and request for the full account name and reference number or account number they provided the Company;

        b.   Broker’s Certification on the stockholder’s number of shareholdings;

        c.   Valid email address and active contact number of the stockholder;

        d.   Scanned copy of valid government-issued identification card of stockholder; and

        e.   Recent photo of stockholder.

 

3. For Stockholders with Joint Accounts

        a.   Authorization letter signed by all stockholders indicating the name of the person authorized to cast the votes;

        b.   Scanned copy of stock certificate issued in the name of the joint stockholders;

        c.   Valid email address and active contact number of the authorized stockholder;

        d.   Scanned copy of valid government-issued identification card of the authorized stockholder; and

 

4. For Corporate Stockholders

        a.   Secretary’s Certificate attesting to the authority of the representative to vote the shares on behalf of the corporate stockholder;

        b.   Scanned copy of stock certificate issued in the name of the corporate stockholder;

        c.   Valid email address and active contact number of the stockholder; and

        d.   Valid government-issued identification card of authorized representative.

 

The documents submitted will then be verified by the Company. The validation process will be completed by the Company no later than three (3) business days from the stockholder’s receipt of an email from the Company acknowledging receipt of the stockholder’s registration documents. Once validated, the stockholder will receive an email that his/her/its account has been verified and shall provide instructions for the stockholder’s access to the Company’s electronic voting and to access the Annual Meeting livestreaming link.

 

VOTING VIA ASM PORTAL

 

Duly registered stockholders have the option to vote for the matters contained in the agenda for the Annual Meeting through electronic voting in absentia. The deadline for registration is 11:59 PM of 7 June 2024. Beyond this date, stockholders may no longer avail of the option to electronically vote in absentia.

 

1.  For items other than Election of Directors, the registered stockholder has the option to vote: FOR, AGAINST, or ABSTAIN. The vote is considered cast for all the registered stockholder’s shares.

 

2.  For the Election of Directors, the registered stockholder may vote for all nominees, not vote for any of the nominees, or vote for some nominees only, in such number of shares as preferred by the stockholder, provided that the total number of votes cast shall not exceed the number of shares owned, multiplied by the number of directors to be elected. The total number of votes the stockholder is allowed to cast shall be based on the number of shares he/she or it owns.

 

Once voting on the agenda items is finished, the stockholder can proceed to submit the accomplished ballot thru the ASM Portal. After the ballot has been submitted, the stockholder may no longer change his/her vote. The stockholder will receive a confirmation email that his/her/its vote has been recorded.

 

Thereafter, the Office of the Corporate Secretary shall tabulate all valid and confirmed votes cast through electronic voting, together with the votes through proxies, subject to validation by representatives of the Company’s external auditors.

 

Registered stockholders shall have until 11:59 PM of 7 June 2024 to cast their votes in absentia. Stockholders will not be allowed to cast votes during the livestream of the Annual Meeting.

 

VOTING BY PROXY

 

A.   For individual stockholders holding certificated shares of the Company – The stockholder shall use the Proxy form attached to the Company’s Definitive Information Statement made available at the Company’s website.

 

B.   For stockholders holding ‘scripless’ shares, or shares held under a PCD Participant/Broker – Company – The stockholder shall use the Proxy form attached to the Company’s Definitive Information Statement made available at the Company’s website. Stockholders are advised to coordinate with their brokers first for the execution of this type of proxy.

 

C.   For corporate stockholders – The stockholder shall use the Proxy form attached to the Company’s Definitive Information Statement made available at the Company’s website. A copy of the duly signed and notarized Secretary’s Certificate must be submitted together with the proxy form.

 

The stockholder shall send the scanned copy of the duly executed proxy form via email to [email protected] or submit the original proxy form to the Office of the Corporate Secretary at 9th Floor, Vista Place, Vista Hub Campus Tower 1, Hon. Levi Mariano Avenue, Barangay Ususan, Taguig City.

 

Deadline for the submission of proxies is at 11:59 PM of 7 June 2024. Validation of proxies will be on 11 June 2024. If a stockholder avails of the option to cast his/her vote electronically in absentia and also issues proxy votes with differing instructions, the duly accomplished ballots sent via the ASM Portal shall replace the proxy votes issued by the stockholder.

Date and Time of the Meeting: 19 June 2023, Monday at 10:00 am

Notice and Agenda: Notice of the 2024 Annual Stockholders’ Meeting.pdf (preit.com.ph)

Definitive Information Statement: 2024 Definitive Information Statement.pdf (preit.com.ph)

Link to the VSR: https://vote.preit.com.ph/VSRV/login

 

REGISTRATION

 

Please be advised that stockholders may register from 9:00 AM of 3 June 2024 until 11:59 PM of 7 June 2024 to signify his/her/its intention to participate in the Annual Meeting by remote communication.

 

To register, stockholders shall submit the following requirements via the ASM Portal:

 

1. For Individual Stockholders

        a.    Scanned copy of stock certificate issued in the name of the individual stockholder;

        b.   Valid email address;

        c.   Scanned copy of valid government-issued identification card;

        d.   Recent photo of stockholder.

 

2. For Stockholders under PCD Participant/Brokers Account or holding ‘Scripless Shares’

        a.   Stockholders should coordinate with their broker and request for the full account name and reference number or account number they provided the Company;

        b.   Broker’s Certification on the stockholder’s number of shareholdings;

        c.   Valid email address and active contact number of the stockholder;

        d.   Scanned copy of valid government-issued identification card of stockholder; and

        e.   Recent photo of stockholder.

 

3. For Stockholders with Joint Accounts

        a.   Authorization letter signed by all stockholders indicating the name of the person authorized to cast the votes;

        b.   Scanned copy of stock certificate issued in the name of the joint stockholders;

        c.   Valid email address and active contact number of the authorized stockholder;

        d.   Scanned copy of valid government-issued identification card of the authorized stockholder; and

 

4. For Corporate Stockholders

        a.   Secretary’s Certificate attesting to the authority of the representative to vote the shares on behalf of the corporate stockholder;

        b.   Scanned copy of stock certificate issued in the name of the corporate stockholder;

        c.   Valid email address and active contact number of the stockholder; and

        d.   Valid government-issued identification card of authorized representative.

 

The documents submitted will then be verified by the Company. The validation process will be completed by the Company no later than three (3) business days from the stockholder’s receipt of an email from the Company acknowledging receipt of the stockholder’s registration documents. Once validated, the stockholder will receive an email that his/her/its account has been verified and shall provide instructions for the stockholder’s access to the Company’s electronic voting and to access the Annual Meeting livestreaming link.

 

VOTING VIA ASM PORTAL

 

Duly registered stockholders have the option to vote for the matters contained in the agenda for the Annual Meeting through electronic voting in absentia. The deadline for registration is 11:59 PM of 7 June 2024. Beyond this date, stockholders may no longer avail of the option to electronically vote in absentia.

 

1.  For items other than Election of Directors, the registered stockholder has the option to vote: FOR, AGAINST, or ABSTAIN. The vote is considered cast for all the registered stockholder’s shares.

 

2.  For the Election of Directors, the registered stockholder may vote for all nominees, not vote for any of the nominees, or vote for some nominees only, in such number of shares as preferred by the stockholder, provided that the total number of votes cast shall not exceed the number of shares owned, multiplied by the number of directors to be elected. The total number of votes the stockholder is allowed to cast shall be based on the number of shares he/she or it owns.

 

Once voting on the agenda items is finished, the stockholder can proceed to submit the accomplished ballot thru the ASM Portal. After the ballot has been submitted, the stockholder may no longer change his/her vote. The stockholder will receive a confirmation email that his/her/its vote has been recorded.

 

Thereafter, the Office of the Corporate Secretary shall tabulate all valid and confirmed votes cast through electronic voting, together with the votes through proxies, subject to validation by representatives of the Company’s external auditors.

 

Registered stockholders shall have until 11:59 PM of 7 June 2024 to cast their votes in absentia. Stockholders will not be allowed to cast votes during the livestream of the Annual Meeting.

 

VOTING BY PROXY

 

A.   For individual stockholders holding certificated shares of the Company – The stockholder shall use the Proxy form attached to the Company’s Definitive Information Statement made available at the Company’s website.

 

B.   For stockholders holding ‘scripless’ shares, or shares held under a PCD Participant/Broker – Company – The stockholder shall use the Proxy form attached to the Company’s Definitive Information Statement made available at the Company’s website. Stockholders are advised to coordinate with their brokers first for the execution of this type of proxy.

 

C.   For corporate stockholders – The stockholder shall use the Proxy form attached to the Company’s Definitive Information Statement made available at the Company’s website. A copy of the duly signed and notarized Secretary’s Certificate must be submitted together with the proxy form.

 

The stockholder shall send the scanned copy of the duly executed proxy form via email to [email protected] or submit the original proxy form to the Office of the Corporate Secretary at 9th Floor, Vista Place, Vista Hub Campus Tower 1, Hon. Levi Mariano Avenue, Barangay Ususan, Taguig City.

 

Deadline for the submission of proxies is at 11:59 PM of 7 June 2024. Validation of proxies will be on 11 June 2024. If a stockholder avails of the option to cast his/her vote electronically in absentia and also issues proxy votes with differing instructions, the duly accomplished ballots sent via the ASM Portal shall replace the proxy votes issued by the stockholder.